Forthcoming Infrastructure Upgrades
31 July 2017
In order to maintain robust and comprehensive systems, Disclosure Services are undertaking a major investment in infrastructure for our systems and services.
We're commencing implementation from 1st August 2017 and you may notice small changes to how our Invoices look when you receive them.
We will keep you updated of further system and operational improvements.
Transparency data: DBS register of interests
Updated: Updated documents to July 2017
Register of interests for the board members of the Disclosure and Barring Service (DBS).
You can find out more about DBS board members in the management section.
Guidance: Disclosure and Barring Service (DBS) checks: childcare providers
Updated: Changes to the guidance about signing up to the DBS update service: this is strongly recommended but no longer mandatory.
This factsheet sets out Ofsted’s position on Disclosure and Barring Service (DBS) checks for childcare providers who register with Ofsted and those associated with them, such as people who live in a house where childcare takes place.
Promotional material: DBS News: October 2017
This edition includes updates on:
News story: Disclosure and Barring Service (DBS) launches new online services
We’ve introduced new digital services for you to use. We know that you’d like more online services, which will improve our processing times and help you manage your information quickly and easily.
Our new online barring system is now available.
Employers and organisations can submit barring referrals online by registering to create an online account with DBS. A DBS account will also enable you to manage your barring referrals online and share information with DBS through our secure government platform.
In addition, anyone who has been referred to DBS can now set up an account to communicate confidentially with us about their case.
If you need a basic criminal record check for a job in England and Wales or for personal reasons and you live in England and Wales you’ll be able to apply direct to DBS for a basic check from January 2018. As part of the online application you’ll need to prove your identity through GOV.UK Verify. You can also apply now for a check through a Responsible Organisation, which is a third party registered with DBS.
If you need a basic criminal record check for a job in Scotland or for personal reasons and you live in Scotland you’ll be able to apply direct to Disclosure Scotland, who will continue to process basic criminal record checks for Scotland.
A basic criminal record check shows unspent convictions. Anyone can apply for a basic criminal record checks. Many employers also use them as part of the recruitment processes. If you’re self-employed you can also apply for a basic check.
Also in 2018 we’ll be introducing online standard and enhanced checks for employers and organisations. The system will allow you to:
These checks are needed for certain roles, especially when working with children and vulnerable adults.
We’ll continue to keep you updated about DBS online services over the coming months.
Use our eligibility tool to find out which criminal record check is right for you.
You can sign up for GOV.UK alerts, which will notify you of any updates to our web content. Go to the DBS homepage and click on the email icon under the ‘Latest’ box.
You’ll be asked for an email address to create a subscription, and can choose how often you’d like to be alerted when DBS publishes web updates.
News story: Changes to identity checking guidelines
New ID checking guidelines are being introduced on 2 October 2017. These new guidelines will apply to all applications for standard or enhanced checks.
The new guidelines will run in parallel with the existing guidelines from 2 October 2017 until 29 December 2017, when the existing guidelines will cease to apply. We appreciate that you’ll need to make changes to relevant literature and inform your customers. Therefore, you can start using the new guidance from the 2 October, but have 3 months to transition fully to the new guidance.
The enhancement is being introduced so that DBS’s identity checking process is aligned with right to work checks. These state that employers must prevent illegal working in the UK by carrying out document checks on people before employing them to make sure they are allowed to work.
Detailed guide: Documents the applicant must provide
The documents needed will depend on the route the application takes. The applicant must try to provide documents from Route 1 first.
The applicant must be able to show:
one document from Group 1, below 2 further documents from either Group 1, or Group 2a or 2b, below At least one of the documents must show the applicant’s current address.
If the applicant doesn’t have any of the documents in Group 1, then they must be able to show:
one document from Group 2a 2 further documents from either Group 2a or 2b At least one of the documents must show the applicant’s current address. The organisation conducting their ID check must then also use an appropriate external ID validation service to check the application.
Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2.
For Route 3, the applicant must be able to show:
a birth certificate issued after the time of birth (UK and Channel Islands) one document from Group 2a 3 further documents from Group 2a or 2b At least one of the documents must show the applicant’s current address. If the applicant can’t provide these documents they may need to be fingerprinted.
The applicant can download a DBS continuation sheet for additional information they can’t fit on the DBS application form.
The applicant must make sure they fill in the address part of the form correctly if they have an unusual address, for example if they live abroad, in student accommodation or a hostel.
|Passport||Any current and valid passport|
|Biometric residence permit||UK|
|Current driving licence photocard - (full or provisional)||UK, Isle of Man, Channel Islands and EU|
|Birth certificate - issued within 12 months of birth||UK, Isle of Man and Channel Islands - including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces|
|Adoption certificate||UK and Channel Islands|
|Current driving licence photocard - (full or provisional)||All countries outside the EU (excluding Isle of Man and Channel Islands)|
|Current driving licence (full or provisional) - paper version (if issued before 1998)||UK, Isle of Man, Channel Islands and EU|
|Birth certificate - issued after time of birth||UK, Isle of Man and Channel Islands|
|Marriage/civil partnership certificate||UK and Channel Islands|
|HM Forces ID card||UK|
|Firearms licence||UK, Channel Islands and Isle of Man|
All driving licences must be valid.
|Document||Notes||Issue date and validity|
|Mortgage statement||UK or EEA||Issued in last 12 months|
|Bank or building society statement||UK and Channel Islands or EEA||Issued in last 3 months|
|Bank or building society account opening confirmation letter||UK||Issued in last 3 months|
|Credit card statement||UK or EEA||Issued in last 3 months|
|Financial statement, for example pension or endowment||UK||Issued in last 12 months|
|P45 or P60 statement||UK and Channel Islands||Issued in last 12 months|
|Council Tax statement||UK and Channel Islands||Issued in last 12 months|
|Work permit or visa||UK||Valid up to expiry date|
|Letter of sponsorship from future employment provider||Non-UK or non-EEA only - valid only for applicants residing outside of the UK at time of application||Must still be valid|
|Utility bill||UK - not mobile telephone bill||Issued in last 3 months|
|Benefit statement, for example Child Benefit, Pension||UK||Issued in last 3 months|
|Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC||UK and Channel Islands||Issued in last 3 months|
|EU National ID card||-||Must still be valid|
|Cards carrying the PASS accreditation logo||UK, Isle of Man and Channel Islands||Must still be valid|
|Letter from head teacher or college principal||UK - for 16 to 19 year olds in full time education - only used in exceptional circumstances if other documents cannot be provided||Must still be valid|
Transparency data: DBS: structure and salaries, 2016
The reports on the DBS senior staff list the staff who are senior civil servants or equivalent posts. They include job title, grade, organisation and salary band. The salary cost of reports column shows the total salary cost of staff working to the chief executive and each director.
The reports on junior staff lists all posts below senior civil servant equivalent. For each generic job title the table includes the number of posts (full time equivalent), pay scale and team name.
View Disclosure and Barring Service organogram on the Cabinet Office website.
Detailed guide: Track a DBS application
The person being given a DBS check (the applicant) can check on the progress of their application using the DBS tracking service. You’ll need the application form reference number to track the application.
Employers who are registered with DBS can track multiple applications and order blank application forms online.
Guidance: DBS privacy policies for basic checks
These privacy policies explain why we require your personal data when processing basic checks and what you can expect from us in terms of our data protection responsibilities.
Detailed guide: DBS barring referrals: Online services for referred individuals
If you’ve been referred to us you can confidentially communicate with us about your case through our secure online services.
Using our online services you can:
Registering for an online account also lets you:
To register for an online account:
Once registered you should activate your account by using the ‘Authorisation Code’ link in the top left hand corner and entering the code that was sent to you in the letter from DBS.
After logging into your authorised account you can check the ‘Messages’ and ‘To do list’ links in the top left hand corner.
If we’ve communicated with you an alert will appear in your ‘Messages’. If you need to take any action on your case an alert will appear in your ‘To do list’.
You can start a web chat with a customer services advisor or you can call us on 03000 200 190