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Please find below our latest news items:

Forthcoming Infrastructure Upgrades

31 July 2017

In order to maintain robust and comprehensive systems, Disclosure Services are undertaking a major investment in infrastructure for our systems and services.

We're commencing implementation from 1st August 2017 and you may notice small changes to how our Invoices look when you receive them.

We will keep you updated of further system and operational improvements.

Corporate report: DBS annual report and accounts: 2016 to 2017


A summary of the activities of the DBS and its financial statements from 1 April 2016 to 31 March 2017.

Detailed guide: Responsible Organisations


Updated: A new Responsible Organisation has been added to the list.

A Responsible Organisation (RO) is an organisation registered with the DBS to submit basic checks through a web service.

Responsibilities of a Responsible Organisation (RO)

An RO will capture the details of a basic check application in their system before transferring it to DBS via a web service. You can apply for basic checks with DBS by visiting the website of a Responsible Organisation.

An RO is responsible for confirming that:

  • information supplied in each application for a basic check has been checked in line with DBS identity guidance
  • the information provided in support of the basic check is complete and true
  • the applicant has provided consent to submit the application
  • they will pay DBS for basic checks that have been sent to us

Each RO must agree to DBS Terms and Conditions meet our processing standards and have a nominated accountable officer.

Responsible Organisations providing basic check services through DBS

Responsible Organisation Name Website
Access Personal Checking Services Ltd (APCS) www.criminalrecordchecks.co.uk
CRB Disclosure Services Ltd T/A Disclosure Services www.disclosureservices.com
uCheck www.ucheck.co.uk
Northgate HR PeopleChecking www.peoplechecking.com
Staffvetting.com Limited www.staffvetting.com

The list of Responsible Organisations who are registered with the DBS will be updated regularly.

Guidance: Quality assurance framework, version 9 (QAF v9)


Updated: Multiple QAF attachments have been replaced with updated versions, and a new attachment (GD9) has been added.

QAF version 9 was developed to support the DBS Update Service. QAF version 9 is built upon the foundations of version 8, which reflected the changes brought about by the Protection of Freedoms Act 2012.

Version 9 also includes process maps and general guidance for considering offences which may be removed by the filtering of ‘old and minor’ convictions, cautions, reprimands and warnings.

Guidance: Basic check guidance and policies


Updated: Welsh translations added for the Privacy Policy for Accountable Officers and Responsible Organisations, and for the Privacy Policy for applicants.

These documents are for Responsible Organisations who submit basic checks to DBS. Details of documents needed to verify a person’s identity are provided in the basic check identity guidance (above).

Responsible Organisations who submit basic checks to DBS on behalf of individuals will need to comply with these terms and conditions, policies and guidance.

News story: Changes to identity checking guidelines


New ID checking guidelines are being introduced on 24 October 2017. These guidelines will apply to all applications for standard or enhanced checks.

The new guidelines will run in parallel with the existing guidelines from 24 October 2017 to 25 January 2018, when the existing guidelines will cease to apply.

We appreciate that you’ll need to make changes to relevant literature and inform your customers. Therefore, you can start using the new guidance from 24 October 2017, but have 3 months to transition fully to the new guidance.

The enhancement is being introduced so that DBS’s identity checking process is aligned with right to work checks. These state that employers must prevent illegal working in the UK by carrying out document checks on people before employing them to make sure they are allowed to work.

Guidance: DBS ID checking guidelines


Updated: New guidelines regarding DBS identity (ID) checking to be used from 24 October 2017. These guidelines are to replace the guidelines published on 02 October 2017.

Organisations registered with us need to check the identity of a DBS check applicant as part of the application process. A slightly different process is also part of a countersignatory or lead countersignatory application.

We have two guidance documents to help with each identity check:

  1. ID checking guidelines for DBS check applicants
  2. ID checking guidelines for countersignatory and lead countersignatory applicants

From 8 June 2015, the paper counterpart to the photocard driving licence will not be valid and will no longer be issued by DVLA. Paper driving licences issued before the photocard was introduced in 1998 will remain valid and should not be destroyed.

For the DBS ID checking process this means that just the driving licence photocard needs to be checked, unless an old style paper driving licence is produced (pre-1998).

You can read about the DVLA changes in our news story.

Transparency data: DBS register of interests


Updated: Updated documents to July 2017

Register of interests for the board members of the Disclosure and Barring Service (DBS).

You can find out more about DBS board members in the management section.

Guidance: Disclosure and Barring Service (DBS) checks: childcare providers


Updated: Changes to the guidance about signing up to the DBS update service: this is strongly recommended but no longer mandatory.

This factsheet sets out Ofsted’s position on Disclosure and Barring Service (DBS) checks for childcare providers who register with Ofsted and those associated with them, such as people who live in a house where childcare takes place.

Promotional material: DBS News: October 2017


This edition includes updates on:

  • Release 1 (R1)
  • Important update for Basic Responsible Organisations
  • RB Compliance
  • Customer Satisfaction
  • SAFERjobs

News story: Disclosure and Barring Service (DBS) launches new online services


We’ve introduced new digital services for you to use. We know that you’d like more online services, which will improve our processing times and help you manage your information quickly and easily.


Our new online barring system is now available.

Employers and organisations can submit barring referrals online by registering to create an online account with DBS. A DBS account will also enable you to manage your barring referrals online and share information with DBS through our secure government platform.

In addition, anyone who has been referred to DBS can now set up an account to communicate confidentially with us about their case.

Basic criminal record checks

If you need a basic criminal record check for a job in England and Wales or for personal reasons and you live in England and Wales you’ll be able to apply direct to DBS for a basic check from January 2018. As part of the online application you’ll need to prove your identity through GOV.UK Verify. You can also apply now for a check through a Responsible Organisation, which is a third party registered with DBS.

If you need a basic criminal record check for a job in Scotland or for personal reasons and you live in Scotland you’ll be able to apply direct to Disclosure Scotland, who will continue to process basic criminal record checks for Scotland.

A basic criminal record check shows unspent convictions. Anyone can apply for a basic criminal record checks. Many employers also use them as part of the recruitment processes. If you’re self-employed you can also apply for a basic check.

Standard and enhanced criminal record checks

Also in 2018 we’ll be introducing online standard and enhanced checks for employers and organisations. The system will allow you to:

  • register to create an online account with DBS
  • manage DBS check applications online
  • track the progress of DBS applications online and do status checks

These checks are needed for certain roles, especially when working with children and vulnerable adults.

We’ll continue to keep you updated about DBS online services over the coming months.

Use our eligibility tool to find out which criminal record check is right for you.

GOV.UK email alerts

You can sign up for GOV.UK alerts, which will notify you of any updates to our web content. Go to the DBS homepage and click on the email icon under the ‘Latest’ box.

You’ll be asked for an email address to create a subscription, and can choose how often you’d like to be alerted when DBS publishes web updates.